Spa Inventory Template
For day spas, med-spa front desks and massage studios tracking massage oils, facial products, linens and disposables. Stay stocked for every booked treatment and track products with shelf lives.
Works in Excel, Google Sheets (File → Import) and Numbers. No sign-up.
| Item | Category | Lot # | Location | Unit | Qty | Min Qty | Statusƒ | Expiry | Days to Expiryƒ | Unit Cost | Valueƒ | Supplier |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unscented Massage Oil, 1 gal | Backbar | MO25-2207 | Treatment Supply Room | jug | 3 | 2 | auto | 2027-05-31 | auto | 42 | auto | Serenity Spa Wholesale |
| Hydrating Facial Mask, 8 oz (pro size) | Backbar | FM25-0418 | Facial Room 1 | jar | 2 | 1 | auto | 2026-12-31 | auto | 36 | auto | Lumen Skin Professional |
| Disposable Face Cradle Covers | Disposables | FC25-0055 | Supply Closet | pack of 100 | 5 | 2 | auto | auto | 12.5 | auto | Serenity Spa Wholesale |
ƒ = calculated automatically by formula.
What's included
- Item
- Category
- Lot #
- Location
- Unit
- Qty
- Min Qty
- Status — calculated automatically
- Expiry
- Days to Expiry — calculated automatically
- Unit Cost
- Value — calculated automatically
- Supplier
Tips for using this template
- Track backbar (used in treatments) and retail stock separately so product use per service can be measured.
- Count linens after laundry turnaround; a short stack of towels can cancel more appointments than any product.
- Set minimums by the busiest weekend on the books, not the average week.
Stop typing deliveries by hand
Every time stock arrives you have to copy the supplier invoice into your sheet. Upload the invoice or packing slip to our invoice to inventory converter and paste SKU, item, quantity and unit cost straight into this template.
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