Rental Property Inventory Template
For landlords and property managers documenting appliances and furnishings in each unit at move-in and move-out. Supports condition reports and helps plan appliance replacements.
Works in Excel, Google Sheets (File → Import) and Numbers. No sign-up.
| Room | Item | Brand / Model | Serial # | Qty | Purchase Date | Purchase Price | Totalƒ | Receipt? | Notes |
|---|---|---|---|---|---|---|---|---|---|
| Kitchen | Refrigerator | Whirlpool WRT518SZFM | KS5022817 | 1 | 2025-01-18 | 949 | auto | Yes | Unit 2B; move-in condition good |
| Laundry | Washer | LG WM3400CW | 502KWVR4H118 | 1 | 2025-06-02 | 749 | auto | Yes | Unit 2B; 1-yr warranty |
| Living Room | Ceiling Fan with Light | Hunter Dempsey 52 in. | 2 | 2025-04-09 | 149 | auto | No | Unit 3A; installed by owner |
ƒ = calculated automatically by formula.
What's included
- Room
- Item
- Brand / Model
- Serial #
- Qty
- Purchase Date
- Purchase Price
- Total — calculated automatically
- Receipt?
- Notes
Tips for using this template
- Walk the unit with the tenant at move-in, record condition for each item and have both parties keep a copy.
- Track appliance purchase dates so you can budget for replacements before they fail mid-lease.
- Keep model and serial numbers handy for warranty service and repair-tech calls.
Stop typing deliveries by hand
Every time stock arrives you have to copy the supplier invoice into your sheet. Upload the invoice or packing slip to our invoice to inventory converter and paste SKU, item, quantity and unit cost straight into this template.
More free templates
Small Business Inventory TemplateRestaurant Inventory TemplateReseller Inventory SpreadsheetRetail Store Inventory TemplateWarehouse Inventory TemplateHome Inventory TemplateBar & Liquor Inventory TemplateOffice Supplies Inventory TemplateHome Inventory for MovingHome Inventory for InsuranceDorm Room Inventory ChecklistAirbnb Inventory ChecklistCollectibles Inventory SpreadsheetWine Collection Inventory SpreadsheetCloset Inventory Spreadsheet