AV Equipment Inventory Template
For event companies, churches, schools and production teams tracking cameras, mixers, mics and projectors. Know which gear is checked out, where it is and when it was bought.
Works in Excel, Google Sheets (File → Import) and Numbers. No sign-up.
| Asset Tag | Item | Category | Brand / Model | Serial # | Location | Assigned To | Condition | Purchase Date | Purchase Cost | Useful Life (yrs) | Current Valueƒ |
|---|---|---|---|---|---|---|---|---|---|---|---|
| AV-110 | Digital Mixer | Audio | Behringer X32 Compact | S1902004AB | Main Rack | Audio Team | Good | 2025-04-08 | 2199 | 8 | auto |
| AV-124 | Wireless Handheld Mic Kit | Audio | Shure SLXD24/SM58 | 3NV0482K | Case 3 | Stage Crew | Good | 2025-09-12 | 699 | 7 | auto |
| AV-139 | Laser Projector | Video | Epson PowerLite L630U | X5N8031542 | Ballroom A | Event Ops | Excellent | 2026-03-27 | 3499 | 7 | auto |
ƒ = calculated automatically by formula.
What's included
- Asset Tag
- Item
- Category
- Brand / Model
- Serial #
- Location
- Assigned To
- Condition
- Purchase Date
- Purchase Cost
- Useful Life (yrs)
- Current Value — calculated automatically
Tips for using this template
- Assign wireless mics and receivers as matched pairs, and note the frequency band in the item name.
- Track road cases as their own assets so you know what's inside each case before load-in.
- After every event, check gear back in and note any damage while it's fresh.
Stop typing deliveries by hand
Every time stock arrives you have to copy the supplier invoice into your sheet. Upload the invoice or packing slip to our invoice to inventory converter and paste SKU, item, quantity and unit cost straight into this template.
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