Lab Equipment Inventory Spreadsheet

For research labs, university departments and QC labs tracking centrifuges, balances, microscopes and incubators. Logs serials, room, responsible person and purchase details for audits and service.

Download free Excel template Fill it from supplier invoices →

Works in Excel, Google Sheets (File → Import) and Numbers. No sign-up.

Asset Tag	Item	Category	Brand / Model	Serial #	Location	Assigned To	Condition	Purchase Date	Purchase Cost	Useful Life (yrs)	Current Valueƒ
LAB-0412	Benchtop Centrifuge	Centrifuges	Eppendorf 5425	5425AJ108821	Room 3.14	Dr. Nguyen	Good	2025-02-11	4250	10	auto
LAB-0420	Analytical Balance	Balances	Mettler Toledo MS204TS	C143882019	Weigh Room	Lab Manager	Excellent	2025-10-06	3100	10	auto
LAB-0433	Compound Microscope	Microscopy	Olympus CX23	4K18302	Teaching Lab B	Course Coordinator	Good	2026-01-28	1290	12	auto

ƒ = calculated automatically by formula.

What's included

Asset Tag
Item
Category
Brand / Model
Serial #
Location
Assigned To
Condition
Purchase Date
Purchase Cost
Useful Life (yrs)
Current Value — calculated automatically

Tips for using this template

Add calibration due dates for balances and pipettes; a missed calibration can invalidate a week of results.
Record the PI or lab manager as the assignee so equipment doesn't get orphaned when grad students leave.
Keep service contract numbers in the item notes so repairs can be booked without digging through email.

Stop typing deliveries by hand

Every time stock arrives you have to copy the supplier invoice into your sheet. Upload the invoice or packing slip to our invoice to inventory converter and paste SKU, item, quantity and unit cost straight into this template.

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