Medical Equipment Inventory Template
For clinics, home health agencies and outpatient practices tracking exam tables, monitors, scales and other durable equipment. Records serials, rooms, purchase dates and condition for maintenance planning.
Works in Excel, Google Sheets (File → Import) and Numbers. No sign-up.
| Asset Tag | Item | Category | Brand / Model | Serial # | Location | Assigned To | Condition | Purchase Date | Purchase Cost | Useful Life (yrs) | Current Valueƒ |
|---|---|---|---|---|---|---|---|---|---|---|---|
| MED-101 | Vital Signs Monitor | Monitoring | Welch Allyn Connex Spot | 100047831 | Exam Room 2 | Nursing | Good | 2025-04-17 | 2950 | 7 | auto |
| MED-115 | Power Exam Table | Furniture | Midmark 625 | V2100873 | Exam Room 4 | Facility | Excellent | 2025-09-03 | 6800 | 15 | auto |
| MED-128 | Digital Patient Scale | Scales | Detecto 6550 | DT65502281 | Intake | Front Office | Good | 2026-02-21 | 640 | 8 | auto |
ƒ = calculated automatically by formula.
What's included
- Asset Tag
- Item
- Category
- Brand / Model
- Serial #
- Location
- Assigned To
- Condition
- Purchase Date
- Purchase Cost
- Useful Life (yrs)
- Current Value — calculated automatically
Tips for using this template
- Add preventive maintenance due dates next to each device and schedule service in batches by room.
- Record serial numbers exactly as printed; manufacturers often need them for recall notices.
- Tag loaner equipment sent home with patients and track the expected return date.
Stop typing deliveries by hand
Every time stock arrives you have to copy the supplier invoice into your sheet. Upload the invoice or packing slip to our invoice to inventory converter and paste SKU, item, quantity and unit cost straight into this template.
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