Fleet Vehicle Inventory Template
For small fleets, service companies and municipalities tracking vans, trucks and trailers. Record VINs, plates, drivers, purchase cost and expected life in one sheet.
Works in Excel, Google Sheets (File → Import) and Numbers. No sign-up.
| Asset Tag | Item | Category | Brand / Model | Serial # | Location | Assigned To | Condition | Purchase Date | Purchase Cost | Useful Life (yrs) | Current Valueƒ |
|---|---|---|---|---|---|---|---|---|---|---|---|
| FLT-07 | Cargo Van (Plate TX-KLP4421) | Vans | Ford Transit 250 | 1FTBR1C88PKA10247 | Main Yard | D. Wallace | Good | 2025-03-01 | 48500 | 7 | auto |
| FLT-11 | Pickup Truck (Plate TX-MTR8810) | Trucks | Chevrolet Silverado 1500 | 3GCUYDED5RG192664 | North Branch | R. Ortiz | Excellent | 2026-01-12 | 44900 | 8 | auto |
| FLT-15 | Utility Trailer 6x12 | Trailers | Big Tex 35SA | 16VAX1217R2K43310 | Main Yard | Pool | Fair | 2025-05-20 | 3200 | 12 | auto |
ƒ = calculated automatically by formula.
What's included
- Asset Tag
- Item
- Category
- Brand / Model
- Serial #
- Location
- Assigned To
- Condition
- Purchase Date
- Purchase Cost
- Useful Life (yrs)
- Current Value — calculated automatically
Tips for using this template
- Put the VIN in the serial column and the plate number in the item name so either one finds the vehicle.
- Add a column for next registration and inspection due dates; missed renewals are the most common fleet headache.
- Use mileage, not just age, to plan replacements, since high-use vans wear out much faster.
Stop typing deliveries by hand
Every time stock arrives you have to copy the supplier invoice into your sheet. Upload the invoice or packing slip to our invoice to inventory converter and paste SKU, item, quantity and unit cost straight into this template.
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