Tool Inventory Template
For contractors, maintenance crews and shops that need to know which power tools and equipment are on which truck or job. Tracks serials, assigned crew and condition to cut down on lost and walked-off tools.
Works in Excel, Google Sheets (File → Import) and Numbers. No sign-up.
| Asset Tag | Item | Category | Brand / Model | Serial # | Location | Assigned To | Condition | Purchase Date | Purchase Cost | Useful Life (yrs) | Current Valueƒ |
|---|---|---|---|---|---|---|---|---|---|---|---|
| TL-031 | Cordless Hammer Drill | Power Tools | DeWalt DCD996 | DW2309817 | Truck 2 | M. Chen | Good | 2025-05-10 | 229 | 5 | auto |
| TL-047 | Laser Level | Measuring | Bosch GLL3-330CG | BS884120 | Shop Cage | Unassigned | Excellent | 2025-11-03 | 549 | 7 | auto |
| TL-052 | Miter Saw 12 in. | Power Tools | Makita LS1219L | MK0047719 | Elm Ave. Job Site | T. Brooks | Fair | 2025-02-18 | 649 | 8 | auto |
ƒ = calculated automatically by formula.
What's included
- Asset Tag
- Item
- Category
- Brand / Model
- Serial #
- Location
- Assigned To
- Condition
- Purchase Date
- Purchase Cost
- Useful Life (yrs)
- Current Value — calculated automatically
Tips for using this template
- Engrave or label tools with the asset tag and check them out by name; tools with an owner come back more often.
- Do a quick truck-by-truck tool check every Friday and mark missing items before the weekend.
- Record serial numbers, since they are often required for warranty claims and theft reports.
Stop typing deliveries by hand
Every time stock arrives you have to copy the supplier invoice into your sheet. Upload the invoice or packing slip to our invoice to inventory converter and paste SKU, item, quantity and unit cost straight into this template.
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