Daycare Supply Inventory Template
For child care centers and home daycares tracking diapers, wipes, art supplies, cleaning products and snacks by classroom. Keep teachers stocked and parents informed when supplies run low.
Works in Excel, Google Sheets (File → Import) and Numbers. No sign-up.
| Item | Category | Lot # | Location | Unit | Qty | Min Qty | Statusƒ | Expiry | Days to Expiryƒ | Unit Cost | Valueƒ | Supplier |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Baby Wipes, Unscented, 80-ct | Diapering | BW25-3302 | Infant Room Cabinet | pack | 12 | 6 | auto | 2027-03-31 | auto | 3.25 | auto | Little Steps Supply Co. |
| Washable Tempera Paint, 16 oz Assorted | Art Supplies | TP25-0880 | Preschool Art Closet | bottle | 10 | 4 | auto | auto | 3.8 | auto | Bright Classroom Supply | |
| Whole-Grain Crackers, 2 oz Packs | Snacks | WC25-1145 | Kitchen Pantry | case of 48 | 3 | 2 | auto | 2026-06-30 | auto | 22 | auto | Campus Foodservice Supply |
ƒ = calculated automatically by formula.
What's included
- Item
- Category
- Lot #
- Location
- Unit
- Qty
- Min Qty
- Status — calculated automatically
- Expiry
- Days to Expiry — calculated automatically
- Unit Cost
- Value — calculated automatically
- Supplier
Tips for using this template
- Track diapers and wipes by child or by room depending on whether families supply them, and notify parents at minimum.
- Store sanitizers and cleaning products out of children's reach and record that locked location.
- Check snack and formula expiry dates weekly; the classroom shelf is where dates get missed.
Stop typing deliveries by hand
Every time stock arrives you have to copy the supplier invoice into your sheet. Upload the invoice or packing slip to our invoice to inventory converter and paste SKU, item, quantity and unit cost straight into this template.
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