Heavy Equipment Inventory Template

For excavation, landscaping and construction companies tracking skid steers, excavators, loaders and attachments. Keep serials, locations and operators straight across job sites.

Download free Excel template Fill it from supplier invoices →

Works in Excel, Google Sheets (File → Import) and Numbers. No sign-up.

Asset Tag	Item	Category	Brand / Model	Serial #	Location	Assigned To	Condition	Purchase Date	Purchase Cost	Useful Life (yrs)	Current Valueƒ
HE-03	Compact Track Loader	Loaders	Bobcat T66	B4CL11782	Ridgeview Subdivision	L. Foster	Good	2025-04-22	78500	10	auto
HE-06	Mini Excavator	Excavators	Kubota KX040-4	KBX40-30219	Main Yard	K. Patel	Excellent	2025-12-09	62000	12	auto
HE-09	Auger Attachment 12 in.	Attachments	Danuser EP10	DN10-77421	Truck 5	Pool	Fair	2025-03-11	3400	10	auto

ƒ = calculated automatically by formula.

What's included

Asset Tag
Item
Category
Brand / Model
Serial #
Location
Assigned To
Condition
Purchase Date
Purchase Cost
Useful Life (yrs)
Current Value — calculated automatically

Tips for using this template

Log engine hours at each count; maintenance and resale value are tied to hours more than calendar age.
Track attachments like buckets and augers as separate assets because they move between machines.
Record the job site in the location column every time a machine is hauled so billing and insurance stay accurate.

Stop typing deliveries by hand

Every time stock arrives you have to copy the supplier invoice into your sheet. Upload the invoice or packing slip to our invoice to inventory converter and paste SKU, item, quantity and unit cost straight into this template.

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