Party Rental Inventory Template

For event rental companies tracking tents, tables, chairs, linens and bounce houses that go out and come back every weekend. Know what's available, what's out and what needs repair.

Download free Excel template Fill it from supplier invoices →

Works in Excel, Google Sheets (File → Import) and Numbers. No sign-up.

Asset Tag	Item	Category	Brand / Model	Serial #	Location	Assigned To	Condition	Purchase Date	Purchase Cost	Useful Life (yrs)	Current Valueƒ
PR-T20	Frame Tent 20x20	Tents	Celina Signature Frame	CF2020-1137	Warehouse Bay 2	Available	Good	2025-03-30	3800	8	auto
PR-BH03	Inflatable Bounce House 15x15	Inflatables	Ninja Jump Castle	NJ15-50882	Warehouse Bay 5	Out: Garcia Party	Good	2025-05-12	1650	6	auto
PR-CH-PAL04	White Folding Chairs (pallet of 100)	Seating	Lifetime 80155 (x100)	Pallet 04	Warehouse Bay 1	Available	Fair	2026-02-18	2900	10	auto

ƒ = calculated automatically by formula.

What's included

Asset Tag
Item
Category
Brand / Model
Serial #
Location
Assigned To
Condition
Purchase Date
Purchase Cost
Useful Life (yrs)
Current Value — calculated automatically

Tips for using this template

Count chairs and tables by pallet or rack when they come back and log any damage the same day.
Track bounce houses and tents individually with serials and condition, since they carry the most revenue per item.
Compare upcoming bookings against available quantities weekly to avoid double-booking peak dates.

Stop typing deliveries by hand

Every time stock arrives you have to copy the supplier invoice into your sheet. Upload the invoice or packing slip to our invoice to inventory converter and paste SKU, item, quantity and unit cost straight into this template.

More free templates