Restaurant Equipment Inventory Template

For restaurant owners and kitchen managers tracking ovens, fryers, refrigeration and smallwares that count as equipment. Keeps serials and purchase info ready for repair calls and insurance.

Download free Excel template Fill it from supplier invoices →

Works in Excel, Google Sheets (File → Import) and Numbers. No sign-up.

Asset Tag	Item	Category	Brand / Model	Serial #	Location	Assigned To	Condition	Purchase Date	Purchase Cost	Useful Life (yrs)	Current Valueƒ
RE-01	6-Burner Range with Oven	Cooking	Vulcan 36S-6B	481139271	Hot Line	Kitchen	Good	2025-02-25	4300	12	auto
RE-05	2-Door Reach-in Refrigerator	Refrigeration	True T-49	8971264	Prep Line	Kitchen	Good	2025-06-30	4650	10	auto
RE-09	Countertop Fryer 40 lb	Cooking	Pitco 35C+	G18AA0882	Fry Station	Kitchen	Fair	2026-03-10	1500	8	auto

ƒ = calculated automatically by formula.

What's included

Asset Tag
Item
Category
Brand / Model
Serial #
Location
Assigned To
Condition
Purchase Date
Purchase Cost
Useful Life (yrs)
Current Value — calculated automatically

Tips for using this template

Photograph each unit's data plate; the model and serial are what repair techs ask for first.
Track refrigeration units separately and note compressor service dates since failures cost the most in lost food.
Add warranty end dates so you call the manufacturer instead of paying for a repair that's covered.

Stop typing deliveries by hand

Every time stock arrives you have to copy the supplier invoice into your sheet. Upload the invoice or packing slip to our invoice to inventory converter and paste SKU, item, quantity and unit cost straight into this template.

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