Thrift Store Inventory Spreadsheet
For thrift and secondhand shops, including nonprofit stores, that price donated and bought goods and sell in-store and online. Track item, bin, cost and channel to see what sells best where.
Works in Excel, Google Sheets (File → Import) and Numbers. No sign-up.
| SKU | Item | Bin | Purchase Date | Cost | Platform | Status | List Price | Sold Price | Fee % | Shipping | Profitƒ |
|---|---|---|---|---|---|---|---|---|---|---|---|
| TS-5501 | Cast Iron Skillet 12 in. | Housewares Bay | 2025-10-02 | 0 | In-Store | Sold | 24 | 24 | 0 | 0 | auto |
| TS-5517 | Mid-Century Table Lamp | Online Shelf 2 | 2025-10-15 | 5 | eBay | Listed | 85 | 13.25 | 18 | auto | |
| TS-5529 | Wool Peacoat, Men's 40R | Rack Blue Tag | 2025-11-03 | 0 | In-Store | Sold | 32 | 28 | 0 | 0 | auto |
ƒ = calculated automatically by formula.
What's included
- SKU
- Item
- Bin
- Purchase Date
- Cost
- Platform
- Status
- List Price
- Sold Price
- Fee %
- Shipping
- Profit — calculated automatically
Tips for using this template
- Use a color tag or week code in the bin column so you can rotate and discount items that have sat four weeks or more.
- Pull higher-value finds for online listing and track them here; the rest can stay as in-store category counts.
- Record a zero or nominal cost for donated goods so margin math still works.
Stop typing deliveries by hand
Every time stock arrives you have to copy the supplier invoice into your sheet. Upload the invoice or packing slip to our invoice to inventory converter and paste SKU, item, quantity and unit cost straight into this template.
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