Vintage Clothing Inventory Template
For vintage sellers sourcing from estate sales, bins and pickers. Track era, measurements, cost and where each piece is listed so one-of-a-kind items don't get lost on the rack.
Works in Excel, Google Sheets (File → Import) and Numbers. No sign-up.
| SKU | Item | Bin | Purchase Date | Cost | Platform | Status | List Price | Sold Price | Fee % | Shipping | Profitƒ |
|---|---|---|---|---|---|---|---|---|---|---|---|
| VC-2207 | 70s Suede Fringe Jacket, P2P 20 in. | Rack A | 2025-08-09 | 18 | Etsy | Sold | 145 | 138 | 9.5 | 12 | auto |
| VC-2215 | 90s Single-Stitch Band Tee, L | Tote 3 | 2025-09-21 | 6 | Depop | Listed | 68 | 10 | 5.5 | auto | |
| VC-2231 | 80s Silk Floral Blouse, M | Rack B | 2025-10-11 | 4 | Poshmark | Sold | 42 | 38 | 20 | 0 | auto |
ƒ = calculated automatically by formula.
What's included
- SKU
- Item
- Bin
- Purchase Date
- Cost
- Platform
- Status
- List Price
- Sold Price
- Fee %
- Shipping
- Profit — calculated automatically
Tips for using this template
- Put era and measurements (pit-to-pit, length) in the item name; vintage sizing rarely matches modern tags.
- Photograph and list in batches, and log the listing date so you can measure how long pieces take to sell.
- Track sourcing trips as a cost batch so you know if a particular estate sale or bin store actually pays off.
Stop typing deliveries by hand
Every time stock arrives you have to copy the supplier invoice into your sheet. Upload the invoice or packing slip to our invoice to inventory converter and paste SKU, item, quantity and unit cost straight into this template.
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