Vinyl Record Inventory Spreadsheet
For record dealers and crate diggers selling LPs at shops, shows and online. Track pressing details, grading, cost and where each record sold.
Works in Excel, Google Sheets (File → Import) and Numbers. No sign-up.
| SKU | Item | Bin | Purchase Date | Cost | Platform | Status | List Price | Sold Price | Fee % | Shipping | Profitƒ |
|---|---|---|---|---|---|---|---|---|---|---|---|
| VR-6011 | Classic Rock LP, Original Press, VG+/VG | Crate 3 | 2025-08-03 | 8 | Discogs | Sold | 38 | 35 | 9 | 6 | auto |
| VR-6025 | Jazz LP, Reissue, NM/NM | Crate 7 | 2025-09-25 | 12 | Record Show | Sold | 30 | 30 | 0 | 0 | auto |
| VR-6039 | 80s Soundtrack LP, Sealed | Wall Display | 2025-10-28 | 15 | eBay | Listed | 55 | 13.25 | 6.5 | auto |
ƒ = calculated automatically by formula.
What's included
- SKU
- Item
- Bin
- Purchase Date
- Cost
- Platform
- Status
- List Price
- Sold Price
- Fee %
- Shipping
- Profit — calculated automatically
Tips for using this template
- Include label, catalog number and media/sleeve grades (VG+/VG) in the item name; pressing details change value.
- Flag first pressings and promos so they get researched before pricing, not after.
- Ship records in proper mailers and track your actual shipping cost; underestimating media mail adds up fast.
Stop typing deliveries by hand
Every time stock arrives you have to copy the supplier invoice into your sheet. Upload the invoice or packing slip to our invoice to inventory converter and paste SKU, item, quantity and unit cost straight into this template.
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